reborn55 - Fotolia


Six digital content management tips from an IT consultant

Want to make enterprise content relevant, useful and interesting for the millennial workforce? Srinivas Gopinath Parimi of Virtusa offers some tips for achieving those results.

The business of digital content management has lately been changing rapidly because of three primary factors: demographics, technology and attitude.

In terms of demographics, millennials make up more than half the world's decision-makers. By 2022, young people will comprise more than 55% of the global workforce. Digital technology, meanwhile, is everywhere and disrupting business models radically. Mobile first has already become the norm, while workplaces and the way work will be done have transformed at many places already. Lastly, because millennials are self-learners, they will want to solve their problems by themselves. Not only do they have extremely high expectations when it comes to technology services and support, but they also expect businesses to become more agile to keep up with continuous changes in the world.

Here are the top six digital content management strategies that provide the best results in making enterprise content relevant, useful and interesting for the millennial workforce.

  • Unstructured: It is best to let the machines figure out how data is going to be stored and retrieved. Humans should focus only on what is interesting. Additionally, an intelligent search assistant can sift through volumes of data and present the user with what is relevant -- the most desirable feature of a successful content management solution. Search assistants must take very little input -- keywords or voice commands, for example -- from the user. They must then combine these little pieces of input with implicit attributes like context, location, language, sentiment, trends and personal preferences. The assistant must then search through all available data and provide the most relevant results to the user in a jiffy.
    The time has come for agile development of content.
  • Fragments: The time has come for agile development of content. Long and descriptive articles of information that can be printed out into readable books are no longer considered interesting. It is hence a better approach to build content in fragments. In summary, a fragment is a self-contained building block of information which is short, simple and captivating. The fragment approach paves the way for bottom-up development of enterprise content. Content publishers will write fragments, instead of full-page articles. The content management system then will assemble different fragments dynamically and present the most relevant article or page to the user.
  • Tagging: Tagging is the ability to add annotations to content fragments. Content publishers can tag the fragments through social collaboration, user feedback and machine learning. The traditional approach to content writing enforces the locking or deactivation of the entire document while portions of it are being changed. As tagging is done on fragments, locking and deactivation get restricted to fragments, instead of whole documents.
  • Cognition: Traditionally, content presentation has been driven by the intuition of content designers regarding what kind of content might appeal the best to the end user. A better approach would be to present content based on the cognition of the end user. Additionally, cognitive presentation facilitates the display of a "Live Dashboard" of content, which is unique to every user, and becomes more relevant with every visit.
  • Marketplace: In a multi-proprietor approach to digital content management -- termed the "marketplace" -- content can come from different providers in the form of fragments or APIs. The employer's content management system facilitates the marketplace of content providers, which allows the employees to choose the best content from the best vendor. Marketplace also helps improve employee engagement, while reducing the administrative overhead for the employer.
  • Gamification: Leaderboards, badges, likes, pools and reviews not only provide unmatchable incentives, but also improve the overall participation and contribution from users. The gamification of content is surely one of the best ways to impress millennials considering it helps drive healthy competition and employee engagement. It also helps easily recognize and celebrate achievements and role model performances across the enterprise.

Rapid innovation in using machines and artificial intelligence to analyze and enhance consumer satisfaction is leading to the creation of many tools and techniques that change the way we experience content, the most invaluable commodity for the millennial consumer. Our experience will depend not only on the accuracy of these tools, but also on how effectively they are implemented.

Srinivas Gopinath Parimi is associate director of digital experience technology at Virtusa, a provider of IT consulting, systems implementation and application outsourcing services based in Westborough, Mass. Are you a channel partner with a take on digital content management? Contact senior site editor John Moore at [email protected]

Next Steps

Learn what qualities to look for in web content management products

Read about Box cloud storage and its segue into digital content management

Gain insight into OpenText's AI platform

Dig Deeper on IT consultants and IT professional services firms