Configuring SharePoint 2007: Post-installation tasks

In this excerpt from "MCTS: Microsoft Office SharePoint Server 2007 Configuration Study Guide: Exam 70-630", learn how to organize administration tasks after installing SharePoint.

Once Microsoft Office SharePoint Server is installed, multiple configuration tasks remain. To make the most of SharePoint's capabilities, these tasks need to be organized and managed using the SharePoint Central Administration site. Learn how in this excerpt from Chapter 3 of MCTS: Microsoft Office SharePoint Server 2007 Configuration Study Guide: Exam 70-630 by expert James Pyles.

Central Administration Post-Installation Tasks

About the book:
This chapter excerpt on configuring SharePoint 2007 (download PDF) is taken from the book MCTS: Microsoft Office SharePoint Server 2007 Configuration Study Guide: Exam 70-630. The book provides guidance to SharePoint administrators on certification exam topics such as configuring content management and managing business intelligence.
Before you actually get down to the specific tasks you need to perform to get SharePoint 2007 up and running for your customers, you'll need to get organized. This means gathering your resources, assigning the first task, and managing task status. The next three sections will take you through these parts of the process.

Organizing Post-Installation Tasks
In Central Administration on the Home tab, click the READ FIRST - Click This Link for Deployment Instructions link under Administrator Tasks to begin configuring the newly created SharePoint server. Once on the Administrator Tasks: READ FIRST page, you will see a notice in the Description area stating that the SharePoint Products and Technologies deployment is not yet complete. The description refers you to the Administrator Tasks list.

Just above the Description area is the Action area, which contains a link called Read the Quick Start Guide. This is your first post-installation task. Exercise 3.1 will show you how to proceed.

EXERCISE 3.1
Using the Quick Start Guide

  1. Click the Read the Quick Start Guide link.
  2. When the Quick Start Guide opens, read the first paragraph, and then click the Learn How to Deploy Office SharePoint Server 2007 on a Single Server link.
  3. Review the following topics in this section:
    • Configure Incoming Email Settings
    • Configure Outgoing Email Settings
    • Create SharePoint Sites
    • Configure Diagnostic Logging Settings
    • Configure Antivirus Protection Settings
  4. Scroll back to the top of the page, and click the Find More Information about Office SharePoint Server 2007 Deployments link.
  5. Record both the names and the URLs of the links you find there including Office SharePoint Server TechCenter, Office SharePoint Server Technical Library, and Office System Center. (You can copy and paste them into a Notepad document temporarily.)
  6. Click the back arrow in your browser to return to Central Administration.

About the author:
James Pyles is an experienced instructor and is currently a technical writer for EmergeCore Networks. He has participated in numerous installations of hardware, operating systems and wireless LANs and has authored many training materials and books, including PC Technicians Street Smarts: A Real World Guide to CompTIA A+ Skills.
The topics displayed in the bulleted list in Exercise 3.1 will be the basis for the exercises that follow and will help you get SharePoint up and running quickly. Before you do that, in Exercise 3.2 you'll add the links you discovered in the Office SharePoint Server 2007 Deployments section of the Quick Start Guide to the Resources list on the Central Administration Home tab so that they'll be handy when you need them. You've already seen how useful these resources can be in the "Troubleshooting Central Administration Access" sidebar.

EXERCISE 3.2
Adding Resource Links

  1. On the Home tab of the Central Administration site, under the Resources web part, click Add New Link.
  2. In the Type the Web Address field of the URL area, type or paste the URL to Office SharePoint Server TechCenter.
  3. In the Type the Description field, type or paste Office SharePoint Server TechCenter.
  4. Click OK to add the link.
  5. Repeat steps 1 through 4 to add links to the Office SharePoint Server Technical Library and Office System Center.

You now have easy access to these resources from Central Administration. These webpages have a great deal of useful information about SharePoint 2007, so take a look when you get a moment.

When you first visit these sites from Central Administration, you will likely be prompted to add them to your trusted sites in Internet Explorer.

As previously mentioned, this section doesn't just cover doing post-install tasks, but tracking their status as well. Since you've just completed the READ FIRST task, you'll need to update its status. You could just delete it, but the information contained in the task might come in handy later. Exercise 3.3 will show you how to edit a task item.

EXERCISE 3.3
Managing Tasks

  1. On the Home tab of Central Administration, click the READ FIRST – Click This Link for Deployment Instructions link.
  2. Click the Edit Item button.
  3. In the Status area, click the drop-down menu arrow, and select Completed.
  4. In the Assigned To area, click the Browse icon to the right of the text field.
  5. In the Find field of the Select People and Groups dialog box, type administrator, and click the Find magnifying lens icon.
  6. When the list of matches appears, select the administrator for your server (which should be the account you are currently using), and click OK.
  7. In the % Complete area, type 100 in the available field.
  8. In the Start Date area, either type the starting date for this task or click the calendar to the right and select a date, and then click the hours and minutes arrows to select a time.
  9. In the Due Date area, repeat the tasks you performed in step 8 to specify a date and time for the completion of this task. Your changes should look like the screen shown here.
  10. Click OK.

You are taken back to the Central Administration Home tab after you click OK, and you can see that the READ FIRST task no longer appears in the Administrator Tasks list. If you click the More Items link at the bottom of the list, you'll see that the READ FIRST task is still present and is marked Completed in the Status column.

Performing Post-Installation Tasks for a Stand-Alone Server

Now that you've become familiar with the Central Administration site and finished the preliminaries, it's time to get SharePoint 2007 configured and ready to use. As you'll recall from Exercise 3.1, when you were reviewing the Quick Start Guide, you saw a list of five tasks to perform in the Learn How to Deploy Office SharePoint Server 2007 on a Single Server section. Most of the items on that list are the next several exercises you will perform on your SharePoint server.

Installing SMTP Service in SharePoint Server 2007
The first task listed in the Quick Start Guide is Configure Incoming E-mail Settings; however, you won't be able to do this without access to a Simple Mail Transfer Protocol (SMTP) server. Although in a production environment, you would use Exchange Server, for the purposes of configuring email on a stand-alone computer, you can install the SMTP service on the same machine running SharePoint Server 2007.

The reason for installing SMTP on your server and performing the subsequent email-related tasks is to give SharePoint the ability to process emails and add email content to SharePoint elements such as lists and libraries. SharePoint can use its own built-in SMTP virtual server to perform these tasks and accept mail from other mail servers including those running Exchange. Since your users will likely be accessing their emails using the Microsoft Office Outlook email client, you will also be installing the Post Office Protocol (POP) 3 service. Exercise 3.4 will take you through the steps of installing the SMTP and POP 3 services. This activity cannot be performed in Central Administration; instead, you'll be installing these services on your Windows Server 2003 machine.

EXERCISE 3.4
Installing the SMTP and POP 3 Services on Windows Server 2003

  1. Click Start > Control Panel > Add or Remove Programs.
  2. Click the Add/Remove Windows Components button to the left of the Programs list. The Windows Components Wizard will appear.
  3. Click Application Server to select it, as shown here, and then click the Details button (you don't have to tick the check box).
  4. When the Application Server dialog box appears, click Internet Information Services (IIS) to select it, and then click the Details button. (Again, you don't have to tick the check box.)
  5. Tick the SMTP Service check box, and click OK. Then click OK again in the Applications Server dialog box.
  6. Click OK, and in the Windows Components Wizard dialog box, tick the E-mail Services check box. Then click the Details button.
  7. Verify that both the POP 3 Service and the POP 3 Service Web Administration check boxes are ticked, and click OK.
  8. In the Windows Components Wizard dialog box, click Next (insert your Windows Server 2003 installation CD if prompted to do so).
  9. When the Completing the Windows Components Wizard dialog box appears, click Finish. (Remove the Windows Server 2003 installation CD if you previously inserted it.)
  10. Close Add or Remove Programs.

Depending on your server's configuration, SMTP and POP 3 may already have been installed.

Configuring Incoming Email
Now that SMTP has been installed on your server, you'll be able to configure incoming emails for SharePoint. Once this feature has been enabled, SharePoint will be able to accept and archive emails and email discussions, save email messages, and display emailed meetings on SharePoint site calendars. If you enable SharePoint Directory Management Service, SharePoint will be able to provide email distribution list creation and management services.

Note: SharePoint Directory Management Service can be enabled only on a SharePoint server that is a member of an Active Directory domain.

Read the rest of this chapter excerpt.

Printed with permission from Sybex. Copyright 2009. MCTS: Microsoft Office SharePoint Server 2007 Configuration Study Guide: Exam 70-630 by James Pyles. For more information about this title and other similar books, please visit http://www.sybex.com/WileyCDA/.

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